The Bills for Collection Officer will ensure timely processing of the daily inward and outward transactions with respect to bills for collection (IDBC and ODBC respectively).
The incumbent will be responsible for the checking the correctness of the transactions details received in line with the collection schedule, lodgment and settlement of bills, timely follow up with the customers on account of bill dishonor and will act as the custodian of all inward / outward records to comply with audit / procedural standards.
Detailed Roles and Responsibilities
Perform all operational activities as assigned by the Section Head Trade Finance Operations in compliance with local regulations, Doha Bank’s policies and approved F and T policies and procedures.
Receive and check the inward / outward collection documents for correctness of details in accordance with the descriptions in the schedule.
Adhere to / follow audit, compliance and procedural control measures set by the management with respect to AML initiatives.
Notify the remitting bank / customer on account of any missing documents / discrepancies, if any, found in the service request.
Generate transaction application with a view to ascertain the financial position of the customer, as applicable to ensure fund availability.
Initiate the lodging of memorandum / liability in the system, to further the generation of sequential reference number.
Coordinate with the RMs to obtain necessary approvals from the sanctioning authority (credit committee) if the customer position is not within the limit set by the management and / or for irregularities, if any.
Prepare and provide currency position details to the Treasury department, facilitating to identify funding requirement.
Prepare payment instructions and confirmations to the remitting bank, in line with the descriptions in the schedule.
Prepare and dispatch intimation to the customer and acknowledgement to the sender, entailing the value of document, bank charges, terms of payment etc.
Send periodic reminders to / follow up with the drawees on account of dishonor of bills within the prescribed time limit post-
issuing of the advice.
Prepare forwarding schedule, along with applicable charges, addressed to the remitting bank for returning bill of exchange on account of dishonor of bills.
Prepare, verify and send SWIFT messages addressed to or reply to the foreign banks on queries received
Share the SWIFT messages / liaise with the respective departments for verification / necessary approvals, ensuring due acknowledgement in the activity log.
Prepare / transmit individual swift messages for the branches / HO, and reconcile all the swift messages on a daily basis for the review / approval of Manager Telecommunications.
Promptly respond to and / or escalate the queries raised by Doha Bank Customers / employees to the technical support team / reporting officer, as applicable.
Maintain filing of all documents in the respective Inward / outward files, including but not limited to mail instructions, applications and other supporting documents, in the prescribed order of documents filing.
Liaise with the Administrative / Central Archives representative for transfer of records for archiving to the Archives and Records center, and further retrieval on account for reference, or litigation and / or other reasons, as directed by the reporting officers.
Maintain highest standards of confidentiality, professional conduct, ethics and integrity in the provision of services in the section.
University graduate with a degree in Business or Banking or Finance or any other related discipline.
Master’s degree in Management any other related discipline will be an added advantage.
Experience / Skills
3-5 years’ experience in a similar position.
Experience in Bills for collection operations / processing in banking industry.
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