Bilingual Secretary
Gulf Helicopters
منذ 4 يوم
source : tanqeeb

Job Objective :

  • Provide the necessary secretarial and clerical support to the MANAGING DIRECTOR department in order to ensure the flow of activities in an effective and organized manner.
  • Key Responsibilities and Accountabilities :

  • Provide secretarial duties as required, such as, but not limited to emailing, faxing, receive and direct telephone calls, maintain contact / address database, typing and translations (English and Arabic), preparing presentations for the Managing Director, maintain stock of stationary, and liaise with department to schedule meetings and appointments.
  • May meet and greet guests as requested.

  • Ensure that the day-to-day business in the Managing Director’s office is running smoothly by keeping abreast with the activities of the company as a whole.
  • Assist the Managing Director and team in their duties to achieve Departmental objectives including, but not limited to preparing notes, providing updates, formatting documents, expenses etc.
  • Follow-up on Managing Director requests and queries and ensures they are resolved on a timely basis. May assist other team members when requested.
  • Ensure all confidential matters / documents are dealt with the utmost discretion
  • All other Documents / Reports should be prepared with the highest quality of presentation.
  • Ensure that all Manuals held in the Managing Director’s office are up-to-date.
  • Ensure that subscriptions are renewed for all publications ordered by the Managing Director.
  • Review, track and record all incoming correspondence (mail / fax / email) and indicate action by highlighting key points, attach relevant documents / files and forward to Managing Director for necessary action or to appropriate department heads for their necessary action / replies.
  • May participate in various meetings and record meeting minutes or prepare any other requested follow-up documents.
  • Serve as contact person for external departmental inquiries via phone, e-mails, visits and any other relevant channels as well as ensure they are addressed properly or redirected to the responsible employees.
  • Prepare / draft correspondence / circulars / instructions independently in English / Arabic as required.
  • Organize / coordinate business travel arrangements for Managing Director with HR and Accounts departments for visas, tickets, accommodation, travel allowance, etc.
  • Be familiar with company’s business e.g. clients, key contacts, the type of helicopters, their location and availability and keep records of key obligations e.
  • g. insurances, contracts

  • Perform any other duty as assigned by the Managing Director
  • Qualifications :

  • Professional certification, such as Office Management or Secretarial Diploma, from relevant institutions
  • Bachelor degree is an added bonus
  • Experience :

  • Minimum 5 years as a secretary
  • Job-Specific Skills :

  • Ability to multi task
  • English / Arabic
  • Strong knowledge of Microsoft Office Programs
  • Experience with coordinating office and secretarial tasks
  • Solid interpersonal and customer service skills
  • Should you meet the above requirements, please send us your detailed and updated CV, training course certificates, attested / authenticated educational certificates, employment certificates, passport copy and other relevant documents in this email address : اضغط هنا لمشاهدة البريد اﻹلكتروني and write Bilingual Secretary on the subject of your email application for our review and reference.

    Only shortlisted candidates will be contacted.

    Closing Date : 24 October 2019

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