Job Description

1. Organize CEO’s time and tasks

o Manage CEO’s calendar

o Arrange CEO’s appointments and meetings; prepare agendas; notify necessary parties

o Update and maintain CEO’s task lists

2. Coordination & Communication

o Be the main point of contact between the CEO and internal senior executives on all tasks and initiatives

o Prepare progress reports for the CEO on such initiatives and escalate when they are not going to plan

o Collect and present routine departmental progress reports to the CEO. Analyze them and report variances to plans. Insure staff adherence to agreed work standards and operating procedures.

o Conduct research on new business opportunities, products or markets for the CEO and present reports

o Check CEO’s incoming and outgoing emails, and respond to them when needed

o Sort and prioritise CEO’s correspondence, write and type his business letters

o Research information for reply messages where appropriate, both internally and externally

o Enter and update CEO’s contact list

o Attend CEO’s meetings as and when required; prepare meeting minutes and follow up on actions

o Review internal documents prepared by staff before passing them to the CEO

3. Research & Reports

o Gather information for reports, presentations, studies and decisions on various issues

o Draft, type, edit, format proofread and assemble reports, documents and presentations

4. Other tasks

o Handle CEO’s travel arrangements and plans

o Come up with initiatives to improve overall work effectiveness, and help develop procedures and systems to enhance work environment and general performance

o Carry out various other tasks and support related to CEO’s activities as required

o Assist admin staff in other tasks as needed

o Document the detailed steps of the position holder’s tasks and processes