The Cluster Purchase Officer is responsible for ensuring timely delivery of goods and services at best prices and quality to various departments of the cluster hotels, on the Purchase Requests allocated to him and in accordance with strict adherence to Hilton Purchasing policies and Hotels Purchasing Standard Operating Procedures (SOP's).
Position Duties and Responsibilities :
Liaising with the departments to clarify, if needed and Sending Purchase Request inquiries.
Preparing comparisons and arranging relevant samples for user departments consent.
Updating data in system to obtain management approval.
Coordinating with selected vendors to ensure timely delivery.
Filing and maintain records as per standard.
Preparing statistical reports and undertaking other related tasks delegated by the department head.
Meeting with in use and new suppliers to be abreast with the latest market trends.
Maintain good and regular communication with the various hotel end users and have structured feedback mechanism on achievements (cost / savings / environmental).
Agree on turn around time (sourcing, comparing quotes, feedback to users) for new initiatives / sourcing.
Follow up on outstanding enquiries and assist in preparing periodic status reports to the user departments.
Calculate the savings from cost effective purchasing by a constant price comparison.
Conduct market surveys and share findings with purchasing team and relevant departments.
Hold regular meetings with operation team and share market trends and new innovative products details.
Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
What are we looking for?
A Cluster Purchase Officer serving Hilton brands is always working on behalf of our Guests and working with other Team Members.
To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow :
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions :