Project Secretary
Subsea 7
Doha Qatar
منذ 2 يوم
source : HireeJobsGulf

OrganisationPositionProject SecretaryVacancy ref80297Based inDohaBusiness areaSubsea ConventionalWorking hours40 hours per weekContract typeStaffClosing date16 06 2022 Project Secretary Reports to Project Manager Location Qatar Subsea 7 is a global leader in the delivery of offshore projects and services for the evolving energy industry with over 80 nationalities across more than 30 countries Everywhere we operate our people are inspired to develop new ways of working and adapt to the changing energy industry OVERVIEW OF ROLE The Project Secretary must have a good general knowledge of all functional office activities and would be expected to manage all the project administrative work relative to operational activities as well as carry out secretarial duties for the NOC Project Manager and Senior Managers The Executive Secretary will functionally manage all Administration positions in the organisation if any KEY RESPONSIBILITIES Provide full secretarial and admin support to the project team to ensure the smooth running of the Project activities The employee s responsibilities include but are not limited to the following Interprets company policies anticipates and prepares materials needed by the supervisor s for conference correspondence appointments meetings etc and informs supervisor s on matters to be considered Prepare meeting notes Manage appointments organize meeting venues administrate the compilation and distribution of confidential documents Purchase of office equipment May supervise other administrative staff KEY QUALIFICATIONS EXPERIENCE Professional with pleasant personality Good written and verbal communication and interpersonal skill Able to communicate effectively at all levels A diploma in Business Studies is preferred but a sufficient length of suitable practical experience not less than 5 years in a similar position would be considered Proactive demonstrates positive attitude and flexibility in work approach Mature with an attention to detail and highly resourceful Ability to multitask and work independently with minimal supervision Willing to collaborate with cross discipline teams as required by Project or department Proficient in MS Office applications Excel Words Visio and Adobe Acrobat Experience in SharePoint will be advantageous Relevant experience of document control management AUTHORITY DIMENSIONS Operate within the Business Code of Conduct Operate according to Subsea 7s Management Principles Support standards and procedures for the relevant Function MANAGEMENT OF APPLICATIONS All applicants that meet the job criteria will be contacted in the next two weeks by the recruitment team Remaining applications will be integrated in our database and considered in future job opportunities WE LIVE BY OUR VALUES SAFETY INTEGRITY SUSTAINABILITY PERFORMANCE COLLABORATION INNOVATION Our values are not just Corporate words on our Website or a poster on the wall in an office or a vessel They are our continuous drivers of our behaviours our actions and they guide our choices John Evans CEO

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