Office Manager
Qatar District Cooling Company
Doha Qatar
منذ 3 يوم
source : HireeJobsGulf

Job Objective Provide the necessary administrative support to the department by working closely with the CEO to ensure errorfree data documentation and to support the activities and the productivity of the department in an effective and efficient manner Key Responsibilities and Accountabilities Handle the CEO s day to day time schedule and meetings to ensure the absence and or resolution of conflicts and a proper time management process Design and implement office policies by establishing standards and procedures measuring results against standards making necessary adjustments Managing travel transportation and hotel accommodations for the CEO to ensure that all desired expectations are met Attend meetings with the CEO when required and take meeting minutes and circulate to all participants after CEO approval Also draft and or type reports and correspondences in order to ensure consistency and standardization of formats Assist in preparation of presentations as requested by the CEO Answer telephone calls to the CEO s Office and give appropriate information to callers screen and route calls and place outgoing calls Receive sort and distribute mail and facsimiles that are received in the CEO office prepare and arrange for the distribution of outgoing mail and facsimiles Prepare CEO s expense reports as per the approved policies and procedures Perform the daytoday administration support and maintain updated computerized records of the department s activities to ensure smooth flow of activities and high productivity Greet and assist visitors or guide them to the relevant office or meeting room Maintain CEO Office s confidential files and reports Prepares LPOs in coordination with the relevant departments as requested and when required e g stationery etc Arrange and coordinate Board and Senior Management meetings whenever required May perform internet research for presentations as requested by the CEO Ensure quality of all documents presentations Maintain hard copy and electronic filing system for the CEO office Train and supervise junior staff as and when required Perform general clerical duties including but not limited to photocopying faxing mailing and filing

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