DohaThe Administration Officer is responsible for the day-to-day general administration of the Department, assisting the Business Affairs Manager and the Department team by providing them top quality administrative support on a daily basis.
This is position that requires assisting in planning, organizing, and implementing function which impact the whole department.
Work involves freeing the Manager to focus on critical demands by performing a variety of administrative support functions under minimal direction.
He / she is responsible for liaison and public relations assignments which include contact with the public, officials and top-
level management.Specific Duties and Responsibilities : Acts as the main point of contact for visitors and callers, including reception duties.
Provides general administrative support to the Business Affairs Managerand the team.Locates specific files, minutes or documents from the Business Affairs files, as requested, and responsible for sending and retrieving older files to and from storage.
Create charts : Create charts with information required by the Business Affairs ManagerCoordinates daily activities and determines which information requires immediate attention of the Business Affairs Managerand delegates or refers other matters to various staff and departments.
Enters and manipulates data and information in word processing, spreadsheet, and database applications by creating word processing templates and form letters, macros and functions, or tables.
Undertakes general administrative duties including : General word processing, filing, copying and faxing.Collates and distributes minutes, reports and other documents.
Deals with incoming and outgoing mail and general emails.Orders equipment, materials and office supplies.Undertakes and assists in the recording and processing of departmental invoices, receipts and payments as required and instructed.
Administers the petty cash system and ensure appropriate record keeping.Prepares contracts for suppliers as advised.Maintains the central filing system, general database and archive.
Prepares correspondence for Business Affairs Manager’s review and signature.General Responsibilities : Work alongside other staff to contribute to the development of the Business Affairs Department as a whole.
Maintain close links with others in similar position within AKH and inform the Business Affairs Managerof all issues likely to affect the operation of Business Affairs Department.
Provide administrative support for matters relating to the premises and operations including security, alarms, opening, insurance and transport.
Coordinates office services, such as personnel, budget, and records management control.Job Type : Full-timeExperience : Administrative : 5 years (Preferred)