CollegeDepartment ProfileThe College of the North Atlantic Qatar is inviting nominations and applications for the position of Contracts Specialist in the Procurement Department.
Reporting to the Procurement Manager the Contracts Specialist must be a proven leader with the skills and expertise necessary to support the Procurement Department in fully implementing the Colleges mission and vision.
College of the North Atlantic Qatar ProfileThe beautiful and culturally progressive State of Qatar is home to the worldclass postsecondary institution College of the North AtlanticQatar CNAQ.
Internationally recognized as a comprehensive technical college CNAQ is committed to high quality studentcentered education.
This commitment is reflected through stateoftheart facilities accessible and responsive technology programs and strong partnerships with industry.
With more than 600 staff and 3000 students CNAQ is one of Qatars largest postsecondary institutions offering over 30 diploma programs through studentcentred learning.
By providing training in a range of technical areas including Engineering Technology Health Sciences Industrial Trades Business Studies and Information Technology CNAQ brings the State closer to the goals of Qatar National Vision 2030.
Duties ResponsibilitiesThis position requires an energetic and enthusiastic individual who will maintain the timely and accurate contract management process at CNAQ including tendering administration and drafting contracts to ensure an efficient service and value for money.
Candidates should have an outstanding record of experience in contract management or related field and possess the qualifications necessary to be successful in the role of Contracts Specialist.
A key responsibility of this role is to manage the tendering process for all high value purchases from the prequalification stage through the final bid submission letter of award and final signing of the contractThe successful candidate will be responsible for contract tendering administration reviewing and updating specifications arranging distribution of tenders and communicating with suppliers to clarify tender specifications.
This includes liaising with employees to ensure tender specifications are an accurate reflection of delivery requirements.
The successful candidate will coordinate with department managers for contract approvals draft contract documents to meet the requirements of CNAQ maintain and track contracts and coordinate with the Finance department to support them in allocating and managing the Colleges overall budget.
The candidate will work with the Procurement Specialist to meet contractual deadlines and provide ongoing contract administration throughout the contract period.
This includes administering changes to contract terminology terms and conditions and making recommendations to improve supplier performance.
The successful candidate will assist in the development and revision of contract templates the creation and posting of contract opportunities and analyze all documents and files related to College procurement contracts to prevent or minimize delays and interpretation issues.
The successful candidate will evaluate tenders issue purchase orders for successful suppliers liaise with Finance Department to resolve queries related to invoicing and order discrepancies and produce accurate contract data to support Procurement Department reporting requirements.
The successful candidate will maintain files of required documentation including tender and contract documents tender bond and performance bond records purchase orders and relevant supporting documentation ensuring retention of information for the required timescales.
The successful candidate will be responsible for coordinating and conducting training sessions with internal and external contract stakeholders to familiarize them with the framework for contractual agreements and compliance.